How to Define Document Number Ranges in SAP

Define Document Number Ranges in SAP

Document number ranges are defined at the particular of interval with in which documents should be created in SAP and it’s depend on company code and valid for the defined year. We set a one or more documents types to each number range and it’s become effective by the document type which is specified in document entry and posting.

Steps to create Document Number Ranges in SAP

Transaction Code to maintain document number ranges: – FBN1

IMG Menu Path: – Implementation Guide – > Financial Accounting – > Global Settings – > Documents – > Document Number Ranges – > Define Document Number Range

Step 1: – Enter T – Code SPRO in the command field of the SAP Easy Access Menu Screen and press enter on the keyboard

Document Number ranges


Step 2: – In the next screen click on SAP Reference IMG


Step 3: – In the next screen follow the menu path as per below screen shot


Step 4: – In the next screen update the company code and click on change intervals

Document Number ranges


Step 5: – Next click on insert Interval



Step 6: – Let’s create number ranges for document type “AA”

  • No: – Update the Number range for document type AA
  • Year: – Enter year
  • Form Number: – Enter form number
  • To Number: – Enter to number
  • Current Number: – By default the current number will be “0”
  • Ext: – Type of number assignment i.e. for internal or external
  • Save: – Click on save icon to save the settings
  • Interval: – click on interval to maintain the number range for another document type


Documents number ranges


Documents number ranges are successfully configured in SAP.

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